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Paypack Documentation
Overview
The Employee Address Report page provides HR personnel with a comprehensive view of employee addresses, allowing for easy management and filtering of data. This guide will walk you through the features of the page, including viewing the list of employee addresses, filtering options, searching, sorting, and exporting data.
Employee Address Table
The main feature of the page is the table displaying employee address details. This table includes the following columns:
- Employee ID: The unique identifier for each employee.
- Employee Name: The name of the employee.
- Current City: The city where the employee currently resides.
- Current Zipcode: The zipcode of the employee’s current address.
- Current Address: The full current address of the employee.
- Permanent City: The city where the employee’s permanent address is located.
- Permanent Zipcode: The zipcode of the employee’s permanent address.
- Permanent Address: The full permanent address of the employee.
Filtering Form
At the top of the page, there is a filtering form that allows you to narrow down the employee data based on various criteria. You can filter by:
- Employee: Select a specific employee from the dropdown menu.
- Company: Choose the company the employee works for.
- Branch: Select the branch location of the employee.
- Department: Choose the department where the employee works.
- Designation: Select the employee’s job title or designation.
Using the Filter
- To Filter Data: Select the desired options from the dropdown menus and click the Filter button. The table will update to show only the employees that match your selected criteria.
- To Clear Filters: Click the Clear button to reset all filters to their default values.
Search Bar
Above the employee address table, there is a search bar. This allows you to quickly search for specific employees by typing in keywords such as their name or address details. Enter your search term, and the table will automatically update to show matching results.
Sorting
You can sort the data in the table by clicking on the column headers. Clicking a column header will sort the table by that column, toggling between ascending and descending order. This is useful for organizing the data in a way that best suits your needs.
Exporting Data
The page provides options to export the filtered employee address data:
- Export to Excel: Click the Excel button to download the data as an Excel file. Make sure to filter the data as needed before exporting to ensure the downloaded file contains the relevant information.
Pagination
At the bottom of the table, you will find pagination controls. These allow you to navigate through multiple pages of employee data. Use the arrows and page numbers to move between pages.
Employee Address Table
The main feature of the page is the table displaying employee address details. This table includes the following columns:
- Employee ID: The unique identifier for each employee.
- Employee Name: The name of the employee.
- Current City: The city where the employee currently resides.
- Current Zipcode: The zipcode of the employee’s current address.
- Current Address: The full current address of the employee.
- Permanent City: The city where the employee’s permanent address is located.
- Permanent Zipcode: The zipcode of the employee’s permanent address.
- Permanent Address: The full permanent address of the employee.
Filtering Form
At the top of the page, there is a filtering form that allows you to narrow down the employee data based on various criteria. You can filter by:
- Employee: Select a specific employee from the dropdown menu.
- Company: Choose the company the employee works for.
- Branch: Select the branch location of the employee.
- Department: Choose the department where the employee works.
- Designation: Select the employee’s job title or designation.
Using the Filter
- To Filter Data: Select the desired options from the dropdown menus and click the Filter button. The table will update to show only the employees that match your selected criteria.
- To Clear Filters: Click the Clear button to reset all filters to their default values.
Search Bar
Above the employee address table, there is a search bar. This allows you to quickly search for specific employees by typing in keywords such as their name or address details. Enter your search term, and the table will automatically update to show matching results.
Sorting
You can sort the data in the table by clicking on the column headers. Clicking a column header will sort the table by that column, toggling between ascending and descending order. This is useful for organizing the data in a way that best suits your needs.
Exporting Data
The page provides options to export the filtered employee contact data:
- Export to Excel: Click the Excel button to download the data as an Excel file.
Security and Permissions
User Permissions:
- Access to the add, update, view, delete feature may be restricted based on user roles and permissions. Ensure that users have the necessary rights.
Data Security:
- Protect sensitive information by limiting access to authorized users only.
Troubleshooting
Validation Errors:
- Ensure that all required fields are filled out correctly to avoid validation errors when saving the changes.
Network Connectivity:
- If you encounter issues while updating information, verify that your network connection is stable and functioning properly.
Summary
The Update feature in the Action Menu provides a simple and efficient way to manage and maintain accurate company information within PayPack. By enabling users to make updates as needed, this feature ensures that the system remains aligned with the current state of your organization. Utilize the Update feature to keep your details up-to-date and relevant, supporting better decision-making and communication within your organization.
