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Paypack Documentation
Settings > Shift List
Shift List Overview
View Shift Information:
- Overview: Gain access to a comprehensive list of all shifts registered in the system. Each entry displays crucial details such as the shift name, start time, end time, late consideration, overtime start, overtime end, and status. This organized view facilitates better oversight and management of your company’s shift schedules.
Search Shift Information:
- Search Feature: You can find any shift quickly using the search feature. Simply enter the desired shift name or other related information into the search field to locate specific shifts.
Add New Shift:
- Add Details: Easily add the details of any new shift. The form allows you to specify important fields to ensure accurate shift records.
Update Existing Shift Information:
- Update Details: Easily update the details of any shift by selecting it from the list. The update form allows you to modify important fields to ensure that all shift records remain accurate and up-to-date.
Export Reports:
Generate and Export: Generate and export detailed reports of your shift data in Excel format. This feature enables easy sharing and further analysis of shift information, supporting informed decision-making and strategic planning.
Search Shift Information:
- Click on the “Search Input” button & search Shift data.
Add New Shift:
- Click on the “Add New Shift:” button to open a form where you can input the details for a New Shift:.
Fill Out the Shift Form
Instructions
Complete the form fields with the necessary shift information. Required fields are marked with an asterisk (*).
Form Fields Description
Shift Name:
- Description: Enter the name of the shift you wish to add to the system.
- Example: “Day Shift”
- Validation: Required, must be a valid shift name.
Start Time:
- Description: Enter the start time for the shift.
- Example: “10:00 AM”
- Validation: Required, must be a valid time.
End Time:
- Description: Enter the end time for the shift.
- Example: “6:00 PM”
- Validation: Required, must be a valid time.
Late Consideration:
- Description: Enter the number of minutes after which an employee is considered late.
- Example: “15”
- Validation: Required, must be a valid number.
Overtime Start:
- Description: Enter the time at which overtime starts.
- Example: “6:30 PM”
- Validation: Required, must be a valid time.
Overtime End:
- Description: Enter the time at which overtime ends.
- Example: “11:30 PM”
- Validation: Required, must be a valid time.
Absent Time:
- Description: Enter the time at which overtime ends.
- Example: “11:30 PM”
- Validation: Required, must be a valid time.
Form Submission:
Click On “Save” Button
Update Existing Shift Information:
Select the Action Three Dot (Burger Menu) to Update:
Access the Action Menu:
- Find the Action Menu associated with the selected year. This is typically represented by three vertical dots or a similar icon.
Choose the “Edit” Option:
- Click on the “Edit” option from the Action Menu. This will open a form where you can edit the year details.
- 4. Next You Will Get This Page Update Shift Information:
- Make the necessary changes to the Shift information fields as required. You can modify details.
- Update Changes:
- After updating the information, click the “Update” button to apply the changes.
Export Button
Click the Export Button:
- Simply click the “Export” button. This action will initiate the process to generate an Excel file containing all the data listed on the page.
Reporting:
- Generate reports effortlessly by utilizing the exported data. This is particularly useful for presenting information to stakeholders or during meetings.
Backup and Record-Keeping:
- Maintain a backup of your data by periodically exporting and saving the Excel files. This helps in record-keeping and ensures data is preserved outside the PayPack system.
Security and Permissions
User Permissions:
- Access to the Update feature may be restricted based on user roles and permissions. Ensure that users have the necessary rights to update information.
Data Security:
- Protect sensitive information by limiting access to authorized users only.
Troubleshooting
Validation Errors:
- Ensure that all required fields are filled out correctly to avoid validation errors when saving the changes.
Network Connectivity:
- If you encounter issues while updating information, verify that your network connection is stable and functioning properly.
Summary
The Update feature in the Action Menu provides a simple and efficient way to manage and maintain accurate company information within PayPack. By enabling users to make updates as needed, this feature ensures that the system remains aligned with the current state of your organization. Utilize the Update feature to keep your details up-to-date and relevant, supporting better decision-making and communication within your organization.
